Privacy Policy

By visiting this Website, you agree to be bound by the terms and conditions of this Privacy Policy (“Policy”). If you do not agree, please do not use or access our Website. Further, this Policy is subject to change at any time without notice. Kindly review this Policy from time to time to make yourself aware of any changes hereto.

By the use of the Website, you expressly consent to our use and disclosure of your personal information and other information in accordance with this Policy. This Policy is incorporated into and subject to the terms stated in the End User Agreement and Terms of Use (“Terms”).

  1. PERSONALLY IDENTIFIABLE INFORMATION AND OTHER INFORMATION 
    1. When you use our Website, we collect, receive and store your personal information and other information which is provided by you from time to time.
    2. You can generally browse the Website without telling us who you are or revealing any personal information about yourself. Once you give us your personal information, you are not anonymous to us. Further, you may also provide information when participating in a marketing campaign, survey or product reviews, comparisons, ideas or comments, or the like that are offered/provided in the Website. Where possible, we indicate which fields are required and which fields are optional. You always have the option to not provide information by choosing not to use a particular part or feature on the Website.
    3. We, either directly or through third parties engaged by us, may automatically track certain information about you based upon your behavior on our Website. We use this information to do internal research on our users' demographics, interests, and behavior. This information is compiled and analyzed on an aggregated basis.
    4. We also use data collection devices such as "cookies" on certain pages of the Website to help analyze our web page flow, measure promotional effectiveness, and promote trust and safety. "Cookies" are small files placed on your hard drive that store certain information that can be read back later. We offer certain features that are only available through the use of a "cookie". We also use cookies to allow you to enter your password less frequently during a session. You are always free to decline our cookies if your browser permits, although in that case you may not be able to use certain parts or features on the Website and you may be required to re-enter your password more frequently during a session. Additionally, you may encounter "cookies" or other similar devices on certain pages of the Website that are placed by third parties. We do not control the use of cookies by third parties.
    5. If you choose to post messages on our message boards, surveys posted, product review/comparison questionnaires, marketing related materials, chat rooms or other message areas or leave feedback, we will collect that information you provide to us and are entitled to use the same in accordance with the Terms.
    6. We collect personally identifiable information (email address, name, phone number, etc.) from you when you set up an account with us. While you can browse some sections of our Website without being a registered member, certain activities do require registration. We do use your contact information to send you materials that may be of your interest.
  2. USE OF YOUR INFORMATION AND OTHER INFORMATION
    1. We use the personal information and other information we collect about/from you for the following general purposes: for registration and to manage your account, including to facilitate your access to and use of our Website; to communicate with you in general, including to provide information about us and invitations/contests from us; to enable us to publish your reviews, forum posts, and other content; to respond to your questions and comments; to measure interest in and improve our products, services, and the Website; to notify you about special offers and products or services available from us or our partners, or from the providers of products and services listed on our Website, that may be of interest to you; to otherwise customize your experience with us; to solicit information from you, including through surveys; to resolve disputes or troubleshoot problems; to prevent potentially prohibited or illegal activities; to enforce the Terms; and as otherwise notified to you at the time of collection.
    2. To the extent we use your personal information to market to you, we will provide you the ability to opt-out of such uses.
    3. In our efforts to continually improve our products and services and the Website, we collect and analyze demographic and profile data about our users' activity on the Website.
    4. We identify and use your IP address to help diagnose problems with our server, and to administer our Website. Your IP address is also used to help identify you and to gather broad demographic information.
    5. We may ask you from time to time to complete optional online surveys and/or product reviews. These surveys/product reviews may ask you for contact information and demographic information (like pin code, age, or income level), and to provide information sought therein and/or responses to queries stated therein.
  3. SHARING OF PERSONAL INFORMATION AND OTHER INFORMATION
    1. We may share personal information and other information with our other corporate entities and affiliates, including CDP Institute Sponsors, based on your consent at the time the information was gathered. These may market to you as a result of such sharing.  You may withdraw this consent at any time.
    2. We may also disclose and share aggregated and non-personally identifiable information which has been developed using the information provided by you with our business partners, clients and the public. Further, we may authorize third-party vendors to collect and analyze information on our behalf, including as necessary to operate features of our Website, it being clarified that such third-party vendors would be mandated to use the information only for the purposes and in the manner permitted as per these Terms.
    3. The aforesaid disclosures may be required for us to provide you to offer and/or develop our products and services, comply with our legal obligations, to enforce the Terms, to facilitate our marketing and advertising activities, or to prevent, detect, mitigate, and investigate fraudulent or illegal activities related. We do not disclose your personal information to third parties for their marketing and advertising purposes without your explicit consent.
    4. We may disclose personal information and other information provided by you if required to do so by law or in the good faith belief that such disclosure is reasonably necessary to respond to subpoenas, summons, court orders, or other legal process. We may disclose personal information or other information to law enforcement offices, third party rights owners, or others in the good faith belief that such disclosure is reasonably necessary to: enforce our Terms or the Policy; respond to claims that an advertisement, posting or other content violates the rights of a third party; or protect the rights, property or personal safety of our users or the general public.
    5. We and our affiliates may share / sell some or all of your personal and other information with another business entity should we (or our assets) plan to merge with, or be acquired by that business entity, or re-organization, amalgamation, restructuring of business. Should such a transaction occur that other business entity (or the new combined entity) will be required to follow this Policy with respect to your personal information and other information.
  4. SECURITY PRECAUTIONS
    1. Our Website has stringent security measures in place to protect the loss, misuse, and alteration of the information under our control. Whenever you change or access your account information, we offer the use of a secure server. Once your information is in our possession we adhere to strict security guidelines, protecting it against unauthorized access.
  5. LINKS
    1. Our Website links to other websites that may collect personally identifiable information about you. We are not responsible for the privacy practices or the content of those linked websites.
  6. CONSENT
    1. By using the Website and/or by providing your information, you consent to the collection and use of the information you disclose on the Website in accordance with this Policy, including but not limited to your consent for sharing your information as per this Policy.
  7. CONTACT
  1. If there are any questions regarding this privacy policy, you may contact us using the information below.

CDP Institute
730 Yale Avenue
Swarthmore, PA 19081
United States
info@cdpinstitute.com

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If you live in European Economic Area, the Controller of your personal data is [Insert Company Name] with its principal place of business at [Insert Company address].

 1. Information we collect from you

When you visit our website, we may collect or ask you to provide certain information to [list options such as create account, use Service]  in a variety of ways. This information may include: Personal Information represent any information that identifies you such as name, date of birth, ID number, email address and CV

Information Provided/Submitted by You

[list types of Personal Information your Site collect about users such as]

  • Contact details, such as name, address, email address and phone number;
  • Shipping address and billing address including credit card and payment

 Information We Get From Your Use of Our Services 

  • Information from Third Parties 
  • Automatically Collected Information
  • Cookies and similar technologies (i.e Google Analytics)
  • Devices (i.e. IP Address)
  • Logs 
  • Location information 
  • Online Analytics Providers (i.e. Google Analytics)
  • Advertising Technology Providers 
  • Do Not Track Disclosure 

2. How we use your personal information

[Insert Company Name] may use your Personal Information to:

  • Create and manage your account when you register, use or purchase our service;
  • Verify your identity and accessibility to our service;
  • Provide you with technical and customer support;
  • Communicate with you and manage your service participation;
  • Evaluate and improve the quality of our products, services and websites;
  • Provide you with a customized experience when you visit our website;
  • Provide our service;
  • Enforce our legal rights or comply with legal requirements; and
  • [add any other if relevant - how your Website and other agencies use Personal Information].

[Insert Company Name] may combine personal information from one service with information, including personal information, from other services. {delete if not applicable}

We will ask for your consent before using information for a purpose other than those that are set out in this Privacy Policy.

3. What legal basis do we rely on to process your Personal Information?

Consent

When you receive our promotional material or when you link your [Insert Company Name] account to your Social Network account, you consent that your Personal Information will be processed by us and we rely on this consent. You have the right to withdraw consent at any time.  We will stop to process data after consent is withdrawn, where consent is the only legal basis for processing.

When you fulfill a contract

[Insert Company Name] will also process your Personal Information when we need to fulfill a contract with you.

Legitimate Interest

[Insert Company Name] also processes your data when it is in our legitimate interests to do this and when these interests are not overridden by your data protection rights.

Our legitimate interests include:

  • ensuring the security and integrity of our Services and in ensuring that our Websites and Apps operate effectively;
  • selling and supplying goods and services to our customers;
  • protecting customers, employees and other individuals and maintaining their safety, health and welfare;
  • promoting, marketing and advertising our products and services;
  • sending promotional communications which are relevant and tailored to individual customers;
  • understanding our customers’ behavior, activities, preferences, and needs;
  • improving existing products and services and developing new products and services;
  • handling customer contacts, queries, complaints or disputes; and
  • fulfilling our duties to our customers, colleagues, shareholders and other stakeholders.

The processing is necessary because of a legal obligation that applies:

[Insert Company Name] may process your data to comply with our legal and regulatory obligations such as preventing, investigating and detecting crime, fraud or anti-social behavior and prosecuting offenders, including working with law enforcement agencies. Your data may be processed in order to satisfy the applicable law or enforceable governmental request.

4. Your Rights

Whenever you use our services, we strive to provide you with access to your personal information that we process. Moreover, you can update it if they are not correct or to delete it or removed from our system – unless we are obliged to keep that information for legitimate business or legal purposes.

Moreover, you have additional rights such as to restrict the processing of your personal data in certain ways, to obtain a copy of your personal information in a commonly used electronic forms, to object to certain processing of your personal information by us including to opt out of any marketing communications that we may send you and to ask for your data to be made portable.

If you wish to exercise any of the above rights, please contact us using the contact details set out below. For the protection of your privacy and security, our DPO/Compliance team shall take every reasonable step to ensure that your identity is verified before granting access, or rectification, or deletion.

5. Accessing and deleting your Personal Information

When you create an account and log-in to your 'My Account' area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your “My Account” area. You are responsible for keeping this password confidential. We ask you not to share this password with anyone.

Please note that [Insert Company Name] reserves the right to remove from our database, Information which includes any content that we consider to be illegal or offensive. We will respect the choices you make to limit sharing or visibility settings in your “My Account”.

You can deactivate or delete your account at any time, make your profile anonymous or choose to not make your profile searchable. To deactivate, please go to your “My Account”.

However, if you would like to permanently delete your account, you can send an email to our Data Protection Officer (DPO) (see below) with the subject line “Permanently delete my information and account”. Please do not forget to tell us who you are.

6. Who do we share your Personal Information with?

We do not share personal information with companies, organizations and individuals outside of [Insert Company Name] unless one of the following requirements is met:
• With your consent - We will share personal information with companies, organizations or individuals outside of [Insert Company Name] only if we have your consent to do so.

  • For external processing – We will provide personal information to our sub-processors based on our instructions and in compliance with our Privacy Policy and any other appropriate security measures.
  • For legal reasons - We will share personal information with companies, organizations or individuals outside of [Insert Company Name] if we have a good faith belief that access, use, preservation or disclosure of the information is reasonably necessary to: 

[Insert Company Name] may share your Personal Information with:

Hosting providers, analytic platforms, email service providers:

Smartjobboard - job board software platform
Mailchimp - email service provider

[List additional agencies and third parties your Website shared Personal Information with]

7. Storage of Information and International Transfers

All Personal Information which you supply to us is generally stored and kept on our secure servers inside the European Economic Area.

However, due to the nature of our global business and the technologies required, your Personal Information may be transferred to our approved third party service providers, subcontractors and partners outside the EEA, in countries where there may be a lower legal level of data protection. In such situations, we have put in place technical and security measures to prevent the loss or unauthorized access of your personal information including transfer the minimum amount of data necessary, anonymise it where possible and enter legal contracts to aim to ensure these third parties handle your Personal Information in accordance with this Privacy Policy and the European levels of data protection. However, whilst we have used our best efforts to ensure the security of your information, please be aware that we cannot guarantee the security of information transmitted over the Internet.

8. Managing your Personal Information

We retain your information as long as your account is active or as needed to provide your services or we have an ongoing legitimate business need to do so. We also retain and use your information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements. We store your information as long as is necessary for the purpose for which we have collected it. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if it is possible (e.g. your personal information is stored for backup archives) then will securely store your personal information and isolate it from any further processing until the deletion/erasure is possible.

9. How we protect your personal information

[Insert Company Name] has taken appropriate technical and organizational measures to protect your data from misuse, unauthorized or unlawful access, alteration, loss, damage or destruction. These measures include:

Physical safeguards with locked doors and file cabinets and controlled access to our facilities and secure destruction.

Technology safeguards like use of anti-virus and protection software, data encryption and monitoring of our systems and data centers so to comply with our Information security policy including periodically review our information collection, storage and processing practices, including physical security measures;

Organisational safeguards like awareness and training on security and privacy to make sure employees understand the importance and measures to protect your data.

10. Third Party Links and Services

 The Services may contain links to third-party websites, applications and services, including social media services, as well as embedded images or other third-party content and features. Your use of these features may result in the collection, processing or sharing of information about you, depending on the feature. We are not responsible for the content, features, security or practices of any third parties. We do not vet, endorse, or make any representations about third parties or their websites, applications or services. The information you choose to provide to or that is collected by these third parties is not covered by our Privacy Policy.

11. Children and minors 

[Insert Company Name]’s site is not directed to, nor we do knowingly collect information from,  children under the age of eighteen (18).

12. Contact Us 

If you have any requests, questions, comments, or concerns regarding our Privacy Policy, please

Write to us:

[Insert Company Name]

[Insert Company’s full address]

If you are located in European Economic area, please {delete if not applicable}

Write to us:

[Insert Company Name]

[Insert Company’s full address]

13. Changes to this Policy

We may update or amend our Privacy Policy from time to time to comply with the law or to meet our changing business requirements. Please review the changes carefully. We will post any privacy policy changes on this page and, if the changes are significant, we will take appropriate measures to inform you, consistent with the significance of the changes we make. By continuing to access the Website and using the Services, your access and use will be subject to those updates and amendments.